| Minutes: Western History Association Annual Business Meeting, 10 October 2003 | The Western Historical Quarterly, 35.1

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| Minutes: Western History Association Annual Business Meeting, 10 October 2003 | The Western Historical Quarterly, 35.1 | The History Cooperative

Minutes

Western History Association Annual Business Meeting

10 October 2003

The 2003 Annual Business Meeting of the Western History Association was called to order at 5:08 p.m. at the Renaissance Worthington Hotel in Fort Worth, Texas, President Brian Dippie presiding. The minutes of the 2002 WHA business meeting, as published in the spring 2003 issue of the Western Historical Quarterly, were approved.	1
WHA Executive Director Paul Hutton reported that the WHA Council met on Wednesday, 8 October 2003. Hutton thanked the staff of the WHA office: Linda Kay Quintana, assistant to the executive director, and Bill Convery, the WHA graduate assistant. Hutton reported that the finances of the association are in good order with a checking account balance of $51,331, a savings account (the location of the WHA Endowment funds) of $42,206, and $241,473 in investments, which shows that we earned about $700 more from our investments than we earned from them last year. The audit from the IRS has been completed. The WHA paid $1,487 in payroll back taxes, and was fined $300 for paying graduate students too high of a per diem for travel without withholding FICA. Our accounting firm's bill for handling the audit was $7,205.	2
The WHA continues its relationship with the National Park Service. The NPS pays the WHA a 15 percent overhead for handling their projects. Hutton reported that he has signed the hotel contract for the 2005 conference in Phoenix, Arizona. Overall, it has been a good year financially and the WHA is well in the black. There are over eight hundred registered attendees at the Fort Worth conference. Local arrangements were wonderful and the people at the Renaissance Worthington Hotel worked hard to make our stay comfortable.	3
Katherine Morrissey, Nominating Committee co-chair, reported on behalf of co-chair Paul Fees and the rest of the committee, Nancy Jackson, George Moses, and Ferenc Szasz. Morrissey invited nominations for all offices from the WHA membership. They had many fine candidates and the committee thanked those who stood for election. The new council members are Jerome A. Greene and Virginia Scharff. The new Nominating Committee members are Donald Pisani and David Wrobel. The 2004 president elect is Peter Iverson.	4
Hutton reported that a membership committee has been formed. The total membership at the time of the meeting was 1,682. This includes 8 Donor members, 12 Patron, 59 Sustaining, 149 Emeritus/Retired, 1,038 Regular, 34 Joint (counted as two), 93 Life, and 213 Student, and 42 Sponsors. Because many Life members joined many years ago at very low rate, the WHA office will send out notes at renewal time to Life members to encourage further contributions. In 2002, WHA membership was 1,636; in 2001 it was 1,653, so the downward trend of membership in the past few years is reversing and there will also be additional numbers who will sign up for membership at this Fort Worth conference. The WHA Council voted to change to 12-month rather than calendar year memberships. This means that all memberships will be good for one year from the day they sign up. We are able to do this because the WHA office now keeps a computer database of members and can easily easily track twelve-month memberships. This system is an advantage for members and is more convenient for Montana, the WHQ, and the WHA staff.	5
Gordon Bakken, Financial Advisory Committee chair, reported that the committee has two functions. The first is to review the income and expenses for the WHA; on this, the committee has determined that the WHA's income and expenses follow regular business patterns. The committee's second function is to advise the council on investments. The WHA holds railroad bonds at 1 or 2 percent and has a 45 percent exposure in equities. The committee has advised the council to retain the current investment percentages and they should see a continued moderate increase.	. . .

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